QuickBooks Online Shortcuts
A simple cheat sheet for regular QuickBooks Online users. Choose your device below to see the right keys.
Biggest time-savers in QBO: Search, + New, and using Favorites/Recent in Reports.
Website
Quick tip
If a key doesnt behave as expected on a specific screen, use Tab/Shift+Tab and the on-screen Save button.
Top shortcuts (everyone should know)
| Action | What it does |
|---|---|
| Search (magnifying glass) | Find customers, vendors, invoices, expenses, and reports quickly. |
| + New | Create Invoice, Sales Receipt, Expense, Bill, etc. |
| Gear () | Settings, lists, and tools. |
| Reports Favorites/Recent | Fast access to the reports you actually use. |
Windows shortcuts
Keyboard habits in QBO forms
| Keys | Use |
|---|---|
| Tab | Next field |
| Shift + Tab | Previous field |
| / | Navigate dropdowns |
| Enter | Select dropdown option / confirm |
| Ctrl + C / Ctrl + V | Copy / paste |
| Ctrl + Z | Undo typing |
Browser shortcuts
| Keys | Use |
|---|---|
| Ctrl + F | Find on page |
| Ctrl + R | Refresh |
| Ctrl + P | Print (or Save to PDF) |
| Ctrl + T | New tab |
Notes
QuickBooks Online is UI-driven, so the biggest time-savers are Search, + New, and strong workflows (like report favorites and bank rules). Shortcut behavior can vary slightly by browser (Chrome/Safari) and screen.